Microsoft office 2007 training resources

Contextual Tabs also appear depending on what you are working on. When you insert a picture into a table both the Table Tools tabs sets and the Picture Tools appear:. The Ribbon also sometimes displays Program Tabs. These are tabs that appear for certain views such as Print Preview. The Mini Toolbar is a toolbar that appears as a ghost-like image when you select text. It hovers until you move the mouse pointer over it, then it materializes with several buttons for common text formatting tasks.

It disappears when you move off it or click somewhere else. A gallery is a palette of prefab formatting attributes you can apply to various elements in Word, Excel, or PowerPoint.

Examples include tables, styles, charts, and PowerPoint themes. The gallery to the right is the Styles gallery in Word on the Home tab. Click in the Styles section of the Home tab to expand the gallery. Live Preview complements the Gallery feature. While you have text selected, for instance, you can move your cursor around the Styles gallery and the selected text takes on the attributes of the style.

Enhanced ScreenTips appear when you move the mouse pointer over objects in the Ribbon. They are a great reminder of the function the object performs. They can be colorful and wordy or plain and concise like the one below with its button name, keyboard shortcut, and brief description. KeyTips serve as reminders of the keyboard shortcuts available to you. To use KeyTips press to show the keyboard shortcuts to the various Tabs, then press the keyboard shortcut shown for the Tab to display shortcuts for items on the Ribbon.

The two illustrations below demonstrate this sequence. It offers options such as a Zoom slider for magnification and view options Print Layout , Full Screen , etc. The options vary by application. Right-click the Status Bar to display the customization menu. It lists everything you can put on the status bar and indicates the elements the Status Bar currently displays with check marks.

With the Microsoft Office Mail Merge feature, you can write a letter to send to many people and customize it so each copy is personalized for the intended recipient. You can also use Mail Merge to print envelopes and labels for mass mailings. Mail Merge combines the main document with a data source which contains the personalized information which is inserted into the individualized documents.

For example, if you use an Excel spreadsheet as your data source, each record in the spreadsheet is associated with one person, and each column is associated with a data field such as Title, First Name, Last Name, E-mail Address, etc. Microsoft Office has a new Ribbon interface, which has tabs that group the features offered. If you choose either of these selections proceed to the next section, Choose a Data Source. You can use either a MS Excel spreadsheet or your Contacts file in Outlook to create the data source containing the personal information which will vary on each document.

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